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How Much Does a Fax Machine Cost?

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Office Fax Machine Prices

Fax machines have long been used to quickly send documents from one location to another via phone lines. Modern technology like email and scanners are becoming popular alternatives. But, fax machines still offer a practical and effective way of sending information.

There are many commercial fax machines from which to choose. Some are designed for occasional use; others are suited for almost constant use. Some are faster than others. The quality of the images that are transmitted also varies from machine to machine.

About Fax Machines

There are two basic types of fax machines:

  • Inkjet fax machines are slower and less expensive. However, they produce sharp-looking text for a relatively low price. They're designed for occasional or light use.
  • Laser fax machines use and LED printer to produce very high-quality images. They're significantly faster and can withstand frequent use, but they're far more expensive.

Most fax machines accept only standard-size 8 1/2 X 11 paper, but it's possible to buy a machine that accepts larger 11 X 17 documents. If that's a must for your business, be sure to mention that to a dealer upfront.

The fastest fax machines transmit in speeds of 33.6 kilobits per second (Kbps), while the slowest transmit at 9.6 Kbps.

Fax Machine Average Costs

Most business-quality fax machines cost anywhere from $400 to $2,000. On the higher end of that price range, you'll get a machine with features like multiple paper trays and greater memory.

  • The Brother Commercial LaserFax Machine with a transmit speed of 14.4 Kbps, a 250-sheet capacity and a print speed of 12 pages per minute costs $700 to $800.
  • The Ricoh FAX5510L with two super modems featuring transmit speeds of 33.6 Kbps, a 1,000-sheet paper capacity and a print speed of 23 pages per minute costs $1,600 to $1,700.

After the initial purchase, you'll have to budget for ongoing replacement of toner or ink. A $20 toner cartridge is capable of printing about 400 sheets, while a $150 last cartridge is capable of printing about 5,000.

If you use the machine regularly, you might want to consider purchasing a service contract. Most cost anywhere from $50 to $200 per year and cover the cost of up to four service calls. You'll also want to make sure the service contract provides for a temporary replacement machine in the event that yours breaks and needs to be serviced.

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