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Electronic Medical Records Software Prices

Every medical facility has a responsibility to keep accurate, secure, and easily accessible, patient record information. It's good for everybody. It's better for the patients' health and better for your practice. The future of health information technology is in electronic medical record (EMR) software. It's helping organize the industry and improve accuracy of caring for patients. This article will discuss what of and some of the benefits and costs of EMR software are.

Many medical offices have already transitioned away from outdated paper-based medical records. This generates several invaluable benefits:

  • More secure and effective medical record management
  • Higher degree of accuracy with documentation
  • Faster access to record information and test results
  • Lower costs through the elimination of certain timely administrative tasks supplies
  • Patient and Physician Protection- medication management protects both patient and doctor from consequences of medication errors and adverse reactions

What is EMR? (Electronic Medical Record)

The National Alliance for Health Information Technology (NAHIT) defines an Electric Medical Record (EMR) as, "the electronic record of health-related information on an individual that is created, gathered, managed, and consulted by licensed clinicians and staff from a single organization who are involved in the individual's health and care."

Stored patient information within EMR software is often integrated with other software (i.e. medical billing software; practice management software). This allows interoperability between organizations (i.e. physician's office and pharmacy), which creates a more detailed patient EHR (electronic health record).

EMR Software

There is a large variety of EMR software on the market. Web-based/ASP (application service provider) software is easily accessible through a web browser. Client/Server software is installed on-premise. Always confirm the software is HIPAA compliant. When comparing software, keep in mind the size and specialty of your practice. It is critical in determining the type of software and applications you require. There is EMR software specifically designed for different specialties (i.e. Pediatric, Dermatology, and Cardiology)

EMR software core functions:

  • SOAP notes (SOAP is an acronym for subjective, objective, assessment, and plan)
  • current medications and vital signs
  • chief complaints and symptoms
  • past health history
  • Family health history
  • Immunizations
  • Laboratory data
  • Radiology reports

How much does Electronic Medical Record Software cost?

EMR software cost varies widely and range anywhere from under $1,000, to tens of thousands of dollars. Price depends largely on the type of software you purchase and the size of the medical practice. The largest medical facilities can have EMR software that costs hundreds of thousands of dollars. However, below is more typical price information.

Web-Based EMR vs. Client/Server

Web-Based/ASP EMR Systems

  • The average costs typically range from $200-$1000
  • Servers typically bill monthly or annually
  • Software updates are usually included in the above price
  • Lower up front cost due to fewer hardware needs
  • Is susceptible to internet connection disruptions - T-1 line critical
  • Generally this system is slower than if the server was at the facility

Client Server EMR Systems

The average cost averages from $2,500 to $5,000 per user. A large practice may spend upwards of $50,000+. That cost can come with software training. Some companies charge $1,000 to $3,000 for the initial setup training and installation. You may have to do a little math to find out the best overall price from the quotations you get. Price isn't the only factor. Check out reviews of the software the company has and what their customers have to say about them.

EMR providers have alternate ways of charging besides offering charging a full lump sum of money. Some practices can't afford that large bill all at once. Also, there may not be a concern that support for their software will dwindle once the check has cleared. That's why EMR system companies will also charge by the usage. It may cost anywhere from $.50 to $1 per visit from a patient. Software support is often part of the package. It makes sense for a lot of medical practices to use this type of billing.

  • Vendors may not include hardware, implementation time, and training costs in their price quote. Also find out if you will be charged for software updates as they become available.
  • Aside from recurring annual maintenance fees, you will not make any subsequent payments on software licenses.
  • Increased speed and system performance compared to an ASP.
  • Systems function even without an internet

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